How to find and contact/mail a Supervisor/Professor

Students who need to contact supervisors for grants/scholarships for MS and PhD especially in South Korea, Australia, New Zealand etc. They have to find supervisors first and then contacting them.
How to find Supervisors/Professors
1) Find the list of universities, you want to apply for by writing in e.g., “Universities in Australia”, “Universities in South Korea”. You will get whole list of universities there.
2) Finalize your area of interest; you can finalize your area of interest by looking at your final year project, subject in which you are best, some already done research or some tool in your filed you are best for example programmers in Computer science field. So find as many keywords as you can from them, for example programmers and CS people can use keyword, image processing or computer vision or data analysis etc.
3) Open and write the research area of interest with some university name whom you have already found out in first point given above.
4) You will get the results from google about the department links/professors links/papers from that university published etc., relevant to your area of interest b. You can open the links of professors and departments links or papers to find out your relevant professor/professors.
How to contact Supervisor/Professor
1) Professors are doing advanced research work, which you have not done, but may be some tools or techniques, which professor is using, you have worked on or you have basic knowledge of professor work etc.
2) Before contacting the professor, you must know that they have not much time to look at your emails. So be careful for the instructions given below
3) Read out the all the professors profiles very carefully and see which one is related to your area of interest.
By profile reading of professor I mean to read their
(i) Research papers
(ii) Projects
4) Finalize one or two or more professors based on who is most understandable and relevant to the area of interest you are going for. You will get this thing cleared after you have read their projects and their research papers
5) Then after the few professors you have finalized. Read with very extreme attention their research papers. Ask your seniors or teachers to help you understanding them
6) See and find that how your area of interest fits in them. For example if you are good in some subject/tool and they have already used it.
7) You must understand fully the ideas presented in the paper.
8) Then start writing an email with a suitable heading such as “Request for supervision of MS/PhD”.
9) Body of email should not be much long or short.
10) Start email by introducing with your name and the university, country you are from.
11) Then mention that while going through profiles of professors, you stumbled upon that professor profile and have read his papers, mention the paper/papers names you have already read of that professor and in one line the basic idea of paper/papers you understood. Then next line you mention how you link your area of interest with his that paper or papers whom you have already mentioned. This thing is quite tricky; you have to be good in it. For example I work in Computer science field and I write that “I read your paper “abc” in which you have implemented xyz algorithm using xyz filter. I have also implemented same kind of algorithm in which I have used abc filter with boosting classifiers and implemented the code using OpenCV libraries.”. This is just an example, you can write better version of it as it is just a sample line.
Also if you can give some genuine idea on which you want to work on, then it is best. But you should be writing technically when presenting such idea. These ideas come into your mind when you read many papers in one area of interest.
12) This thing will let him understand that you are a serious person and you have read his papers and you want to do serious work
13) Then ending lines that you would like to work for MS/PhD under his/her supervision,
14) You can mention sometimes in first email also the scholarships you want to apply for; e.g, IPRS for Australia, or NZIDRS or New Zealand etc
15) Put formal endings
16) Attach research CV
A sample of such CV can be seen here:…
17) Best is to use University official email address, if you do not have any university email address, then make a good email ID, do not make funny IDs, such as or some jokes like it.
18) Also you can see these files
Scholarship guide for South Korea:
MS and PhD Scholarships tips and tricks for Australia:
Tips to get PhD Scholarships in New Zealand:
MS, PhD scholarships in life sciences, Pharmacy, medical, Korea :
Important Samples about “How to mail supervisor” from members of the group
If you find these links not working, open the file section of the group, and scroll down as much as you can, Use “Ctrl+F” and type “email”. You will find these files with the name
Email to Prof.pdf
Sample email & reference letter.docx
Email to Prof.pdf
Writing email to prospective supervisor.pdf
If you find these links not working, open the file section of the group, and scroll down as much as you can, Use “Ctrl+F” and type “email”. You will find these two files with the name
How to Write Email to Professor.pdf
Effective Emailing tips for prospective Scholarship seekers
If you find these links not working, open the file section of the group, and scroll down as much as you can, Use “Ctrl+F” and type “email”. You will find this file with the name
Effective Emailing tips for prospective Scholarship seekers.docx
Sample Email to Professors for an Advertised Position

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